The SISEAP website will be undergoing major security maintenance commencing on the 1st of April. This work is scheduled to take approximately 2 weeks and then 1-2 weeks of testing.
Members will be informed when this work is completed.
Impact to Members The website will still function, and members will still be able to access both the public and the members area.
Payment of new members HQ will continue to process payment of new members and outstanding capitation fees. However, any new members and exited members WILL NOT be posted to the membership database. New members will not receive their membership number, password, welcome letter and access to the members area of the website until this work is completed.
What you cannot do: Members will not be able to update position holders, and or make amendments to the membership personal details area.
What you can do: Events and Club Pages Members can still publicise events and update club pages, but you will need to replicate this work on the new website when it becomes available (you will be informed).
Payments Membership payments can still be paid via the website.
Donations Donations can still be made through the website
Directory Members will still be able to search the directory for member's information.
Downloads All downloads will still work, and all links will still operate.
Please continue to utilize the website and all of its resources. The AGM, General Meeting and Federation meeting information will be constantly updated with information and links to complete registration forms and download documents for these important meetings.
SISEAP 14th AGM and General Meeting is to be held on the 10th May at 3pm AEST. Registrations for club representatives and silent observes has been extended to the 4th May 2025.
Has your club nominated a Representative to attend the SISEAP company AGM and General Meeting? Please follow up and ensure your club is represented. Your club has to register via the club email account as only @siseap.org emails are accepted.
AGM & Company General Meeting
Saturday 10 May 2025
3pm AEST
Registrations Close 4 May 5pm AEST
Federation General Meeting
Sunday 18 May 2025
10am AEST
Registrations Close 10 May 5pm AEST
Correction Please note a correction to the email sent on 28 April by the Company Secretary. The date listed on the Expanded Agenda for the AGM & General Meeting incorrectly read Sunday. The correct date is Saturday 10th May 2025.Apologies for any confusion caused.
On behalf of President Joanne, we are pleased to confirm that Oyungerel Retsen is the President - Elect for the Biennium 2026 - 2028 but will need to comply with the Australian company laws.
Congratulations, Oyungerel.
Website Upgrade Complete
The website php version has been updated and this has strengthened security protocols, the system has faster loading times and improved functionality, SISEAP data is now safer and more secure. Members are now able to use the website to create events, edit their club pages and personal details. If it has been awhile since you used the members area of the website and logged in please revisit the site and update your personal contact details.
Record of Decisions - New Format
Notification to members regarding the new format of the Record of Decisions (ROD) from the SISEAP meetings
The old ROD which was a mix of historical data relating to the SISWP Federation and the ROD's from AGM's and Federation Board Meetings has been archived. This version is stored on the company drive and can be accessed by Federation Position holders.
A new ROD dated from 2020 to April 2025, is on the website, this version contains records of decisions from the Company AGM and General Meetings, the Federation meetings and the Company Directors meetings. Members can access this new version from the Downloads section on the website.
Here’s your chance to make a difference and further your professional experience. Soroptimist International South East Asia Pacific (SISEAP) is seeking applications from interested and qualified Soroptimists for vacancies for Directors. The successful applicants will take office at the end of the AGM on May 10, 2025 and in the first instance, serve for three years, renewable to a maximum of eight years.
SISEAP has seven Directors and one third must retire each year. According to the Corporations Act, at each annual general meeting, any Director appointed by the Directors to fill a casual vacancy or as an additional Director must retire, and at least one-third of the remaining Directors must retire. Under our Constitution, the Immediate Past President automatically retires after one year in that position and is replaced by the new President Elect. At the end of her biennium, the President remains for one year as Immediate Past President and a Director.
It is a legal requirement you have a Director Identification Number before you can be appointed and we will only consider applicants that have already obtained their Director Identification Number. Refer to the Australian Business Registry website for further information. Here is the link to the site: https://www.abrs.gov.au/director-identification-number
Nominations are invited for the position of Federation President-Elect 2026-2028. The successful candidate will automatically become Federation President for the 2028-2030 Biennium.
Completed nominations must be sent to Federation Secretary/Returning officer federationsecretary@siseap.org and SISEAP HQ hq@siseap.org by 27 March 2025 5pm AEDT
Read more for the list of those who are Eligible to Nominate, Eligibility Criteria, Roles & Responsibilities, Election Timeline and Nomination and CV Forms.
The Virtual 14th Annual General Meeting of Soroptimist International South East Asia Pacific (SISEAP) will be held on Saturday 10 May 2025 at 3.00pm AEST.
Read more for the list of those who are Eligible to Nominate, Eligibility Criteria, Roles & Responsibilities, Election Timeline and Nomination and CV Forms.
The Company General Meeting will follow the AGM. There is no cost to attend this meeting.
Draft Agenda for Company Annual General Meeting and Company General Meeting to be circulated to Members (Clubs) on 1 April 2025.
Representation One authorised representative from each financial member (Club) within the Federation or a proxy representative should attend this meeting. A proxy representative must be an individual Soroptimist from another member club ie a club within SISEAP. Other Club members may also attend all meetings but will be Observers and not be able to speak.
Registration Forms These will be sent on 1 April 2025. There will be separate registration forms for Club Representatives and Silent Observers for the Annual General Meeting and Company Meeting.
Distribution of Business Papers Business papers including the Final Agenda, Resolutions, Items for Discussion and Reports will be circulated to Clubs on 30 April 2025.
Federation General Meeting
The Virtual Federation General Meeting will be held on Sunday 18 May 2025.
Reports Would all Federation Position Holders and National Presidents ensure that their reports are sent to the Federation Secretary and HQ before 22 March so that they can be sent out on 1 April.
Representation One authorised representative from each financial member (Club) within the Federation or a proxy representative should attend this meeting. A proxy representative must be an individual Soroptimist from another member club i.e. a club within SISEAP. Other Club members may also attend all meetings but will be Observers and not be able to speak.
Registration Forms These will be sent on 1 April 2025. There will be separate registration forms for Club Representatives and Silent Observers for the Federation General Meeting.
Distribution of Business Papers Business papers including the Agenda, Resolutions, Items for Discussion and Reports will be circulated to Clubs on 1 April 2025.
Question Form For the Federation General Meetings Clubs will be invited to submit questions of the Federation Position Holders and National Presidents for the Federation General Meeting. This form will be distributed with the business papers on 1 April 2025.
SISEAP Honours & Remembrance Form Please return the completed Honours and Remembrance form to the Federation Secretary by 15 April 2025.
A reminder that Federation Capitation fees were due on 28 February. For Clubs that have not yet made their payment they are now overdue, please submit your Annual Return forms and payment as soon as possible.
All Clubs who have submitted their Annual Return forms and made payment, thank you for your patience in advance, as there is a large volume and we hope to process them over the coming weeks. Once processed you will receive an invoice receipt along with any new membership numbers if applicable.
Each year after the Club AGM, the newly elected Club Officers & Position Holders need to be added into our database. It is very important that each Club completes this task by 31 March 2025.
SISEAP PRESIDENT-ELECT 2026-2028 BIENNIUM Nomination & Election Process
Nominations are invited for the position of Federation President-Elect 2026-2028. The successful candidate will automatically become Federation President for the 2028-2030 Biennium.
Completed nominations must be sent to Federation Secretary/Returning officer federationsecretary@siseap.org and SISEAP HQ hq@siseap.org by 27 March 2025 5pm AEDT
Read more for the list of those who are Eligible to Nominate, Eligibility Criteria, Roles & Responsibilities, Election Timeline and Nomination and CV Forms.
The list shown below in alphabetical order was extracted from the SISEAP Database and comprises those members who have completed at least two (2) years of service during the past 8 years. However, they may not meet all the criteria requirements. (Note this list excludes those who have already declined to nominate):
Tasneem Ali Linna Khorn
Kimberley Berem Hermione June Langton
Zareena Bi Audrey Lo
Helena Cheah Sokphima Ly
Dulambayar Dorjzovd Rhonda MacDonald
Maria Doton Anita Prasad
Catherine Evans Oyungerel Rentsen
Wendy Evans Sandra Richards
Joanne Fannin Veena Sharma
Ralda Forzin Anne Sheehan
Linda Gan Sineat Som
Hnin Nu Hlaing Bunthary Srun
Sylva Hutagalung Oriana Titisari
Tjandra Kerton Dorjsuiyaa Yondonperenlei
Tasneem Ali from SI Nadi has advised she is willing to be nominated for this position.
All those eligible to stand for election for the position of Federation President-Elect for the 2026-2028 Biennium have been emailed by the Federation Secretary on 25 January.
Eligibility Criteria for President-Elect Position
Have served as a President of her club or region
Have served as a member on the Federation Board, Federation Officer, Committee Convenor, Assistant Convenor, National Representative/ President for two years within the past eight years
Be an active member
Election Process Timeline
1 February 2025 Notice to Clubs regarding election of Federation
President-Elect
List of eligible members
Nomination Form
President-Elect Roles and Responsibilities
27 March 2025 Nominations close at 5pm AEDT to Federation
Secretary and HQ Officer
1 April 2025 Result announced if only one nomination received
OR
Nominations and CVs for Federation President-Elect position emailed to clubs and uploaded to the website
14 May 2025 Electronic voting begins if required
29 May 2025 Electronic voting closes at midnight AEST
1 June 2025 Result of election emailed to members
Federation Fees 2025
A reminder for Clubs who have not taken advantage of the Early Payment Discount that the final due date to pay full fees to HQ is 28 February 2025.
Each year after the Club AGM, the newly elected Club Officers & Position Holders need to be added into our database. It is very important that each Club completes this task by 31 March 2025. See ICT Latest News for information on how to.
Welcome to Elizabeth Harrison who has recently joined the Federation Programme Team as Programme Zone Coordinator 4. See link below for the full Federation Leadership team along with their email addresses
We are thrilled to announce a fresh update to our SISEAP name badges. The new design incorporates the new SI emblem, includes our Federation name and is consistent with our SISEAP branding colours. The new design is available now.
New Member Badges
We're also excited to announce that we have received our newly designed member badges, featuring the new SI emblem and our Federation name. These are now available for purchase. Our previous badges with the old SI emblem will continue to be sold until stocks run out at a discounted price.
Updated Membership Post Cards
We have just received updated stock of membership postcards featuring the new SI emblem. These postcards are a fantastic tool for promoting SISEAP and engaging prospective members.
Get yours today and help spread the word about SISEAP.
We are excited to announce that we have just received updated stock of membership postcards featuring the SI emblem! These postcards are a fantastic tool for promoting SISEAP and engaging prospective members.
Simply fill out the Shop Order Form and send it back to HQ at hq@siseap.org to process!
Get yours today and help spread the word about SISEAP.
In this video tutorial, we'll take you step-by-step through accessing the SISEAP branding guide and resources. Discover how to navigate our SISEAP Trello board, where you'll find a wealth of materials designed to enhance your branding efforts. We’ll also show you how to easily download and save these resources for immediate use. Whether you're a new member or just need a refresher, this guide will ensure you have everything you need to effectively represent SISEAP.
When you're organizing an event on the SISEAP website, there's an important detail to take note of regarding the image for your event. The specifications for the image size should be 375 pixels in width and 220 pixels in height. These dimensions ensure that your image fits perfectly into the designated space on the site, making your event look professional and appealing. Remember, adhering to these image dimensions is crucial to maintain the SI branding.
Tip To effectively promote your event, it is recommended to create two images: a thumbnail and a larger image. The thumbnail will be displayed on the event front page and should feature a concise description, such as:
"Invitation to [Event Name]"
Date or Club Name
This brief summary should be concise and easy to read. The larger image, which will be inserted in the event description, can provide more detailed information about the event. Please avoid overloading the thumbnail with too much information, as this can result in a cluttered and unreadable display. Tip Sheet can be found HERE.
Siew Yong Gnanalingam, SI President 2024-2026, speech to the SI Convention, on her aims and aspirations for her presidential term of office. Her theme Save Mother Earth, Save the Future, features strongly through this presentation.
Soroptimist International is a global movement of women, with members belonging to more than 3,000 clubs in 126 countries/territories, spread over 5 Federations
