Important Update: Transition to Hybrid Meetings for the Company AGM, General Meeting and Federation Meeting.
Please be advised of a significant update regarding our upcoming Company AGM, General Meeting and Federation General Meeting scheduled for Friday 1 May 2026. To ensure greater accessibility for all our members, the meeting has been transitioned from an exclusively in-person event to a hybrid format, allowing you the choice to attend either in person at The Pacific Sutera Hotel in Malaysia or virtually from your own location. This change means that clubs previously relying on proxies for the in-person session may now choose to have a club representative participate directly online. Detailed information regarding registration links for representatives and silent observers, updated proxy procedures, and critical deadlines—including the registration cutoff of Monday 20 April 2026
The Soroptimist International South East Asia Pacific 2026 Company General Meeting, AGM and Federation Meeting will be held:
Friday 1st May 2026
9.00am-5.00pm Malaysian Time
Venue:
Function Room 2-4, Level 3, The Pacific Sutera Hotel
Sutera Harbour Resort, Kota Kinabalu
Refreshements of tea and coffee will be available for attendees at morning and afternoon breaks
Company AGM & General Meeting
Club Representative for AGM and General Meeting
Now that the meetings will be HYBRID, A Club may nominate a authorised represenative to attend the meetings either in person or virtually. A club may also still authorise a proxy representative to represent their club in person.
A club cannot have both a authorised representative attend the meeting virtually and a authorised proxy attend the meeting in person. A club can only have one authorised representative.
A authorised proxy representative must be an individual Soroptimist from another financial member club i.e. a club within SISEAP.
Registrations close at 12 midnight AEST, Monday 20 April 2026, (Sydney Time)
To Register to attend the Meeting In Person
The 15th AGM and General Meeting will be held on Friday, 1st May 2026 at 9:00 am Malaysian Time. Required quorum for a general meeting to be held, at least thirty [30] members (a quorum) must be present (by representative or by proxy) for the whole meeting. When determining whether a quorum is present, a person may only be counted once (even if that person is a representative or proxy of more than one member). [Company Constitution 24.1]
An authorised representative must attend from each financial member (clubs) within the Federation. A proxy representative must be an individual Soroptimist from another member club.
A registration link for Club In Person Representatives is provided below:
Registrations close on 20th April 2026 at 12 midnight (Sydney time)
Financial Members (Soroptimists) are eligible to attend In Person both the AGM and the General Meeting as silent observers.
You must register to attend these meetings.
Registrations close on the 20th of April at midnight AEST
Member (clubs) will be informed via their club official email address when business papers will be available for download from the website. Notifications will commence to be circulated to club's official email addresses on or before the 10th April 2026. You are also able to log in and check for updates for the AGM and Company Meeting via the Members area of our SISEAP Website.
To Register to attend the meeting Virtually
The 15th AGM and General Meeting will be held on Friday, 1st May 2026 at 9:00 am Malaysian Time.
The Virtual meeting of the AGM and General Meeting will commence at 11am AEST (Sydney Time).
Required quorum for a general meeting to be held, at least thirty [30] members (a quorum) must be present (by representative or by proxy) for the whole meeting. When determining whether a quorum is present, a person may only be counted once (even if that person is a representative or proxy of more than one member). [Company Constitution 24.1]
An authorised representative may attend from each financial member (clubs) within the Federation.
A registration link for Club Representatives to attend virtually is provided below:
Registrations close on the 20th April at midnight AEST
A link to attend the Virtual meeting will be sent to you after the 20th off April.
Financial Members (Soroptimists) are eligible to attend Virtually both the AGM and the General Meeting as silent observers.
The Virtual Meeting will commence on the 1st of May at 11am AEST (Sydney time)
You must register to attend these meetings, registrations close on the 20th of April at midnight AEST
Links to attend the meeting will be sent out after the 20th of April.
Cancel your In Person Club Proxy Representative
Now that the Meetings will be HYBRID, A Club may nominate a authorised representative to attend the meetings either in person or virtually.
A club cannot have both a authorised representative attend the meeting virtually and a authorised proxy attend the meeting in person. A club can only have one authorised representative.
A club may need to cancel their in person proxy, to cancel your in person proxy, please use the form below.
Questions to the Directors and Auditor
Financial Members (clubs) are invited to submit questions of the Directors and/or the Auditor for the AGM and/or company meeting. Please submit your questions using the link below by 5.00 pm AEST Sunday 26 April 2026, to enable a comprehensive answer to be given.
Documents for the Meetings
Federation Meeting
Club Representatives for Federation General Meeting
Now that the meetings will be HYBRID. A club may nominate a authorised representative to attend the meetings either in person or virtually. A club may also still authorise a proxy representative to represent their club in person.
A club cannot have both a authorised representative attend the meeting virtually and a authorised proxy attend the meeting in person. A club can only have one authorised representative.
A proxy representative must be an individual Soroptimist from another member club.
Registrations close at 12 midnight AEST, Monday 20 April 2026 (Sydney Time)
To Register to attend the Meeting In Person
The Federation meeting is scheduled to commence at 1pm Malaysian Time. Function Room 2-4, Level 3, The Pacific Sutera Hotel, Sutera Harbour Resort, Kota Kinabalu
Clubs will need to nominate a Club Representative for the Federation General Meeting and you will need to show that the Club has voted on their Representative or Proxy Representative at a club business meeting and this will need to be recorded in your Club Minutes.
Please note: Your club president, secretary or treasurer are required to use the link to register your club representative. This link will need to be utilized from your club email account, i.e. you will need to be logged into your club email account from www.google.com If you have your club email account forwarded to a personal email account such as outlook etc, the link will not work.
All Soroptimist Financial members are eligible to register as a silent observber for the in person meeting.
To Register to Attend the Meeting Virtually
The Federation Meeting will be held on Friday, 1st May 2026 at 1.00pm Malaysian Time.
The Virtual meeting of the Federation Meeting will commence at 3.00pm AEST (Sydney Time).
Club may nominate a authorised representative to attend the Federation meeting Virtually.
A Registration lin for Club Virtual Representative is provided below.
A link to attend the Virtual meeting will be sent to you after the 20th of April.
Financial Members (Soroptimists) are eligible to attend Virtually the Federation Meeting as silent observers.
The Virtual Meeting will commence on the 1st of May at 3pm AEST (Sydney time)
You must register to attend this meeting.
Links to attend the meeting will be sent out after the 20th of April.
Cancel your In Person Club Proxy Representative
Now that the Meetings will be HYBRID, A Club may nominate a authorised representative to attend the meetings either in person or virtually.
A club cannot have both a authorised representative attend the meeting virtually and a authorised proxy attend the meeting in person. A club can only have one authorised representative.
A club may need to cancel their in person proxy, to cancel your in person proxy, please use the form below.
Questions to the Federation Team
All Financial Soroptimists may submit questions to all members of the Federation Team,
Use the link below to submit your question/s
SISEAP Honours & Remembrance
Soroptimist are invited to submit notices for Soroptimists who have received Honours throughout 2025, and to remember Soroptimists now passed.
Submissions closes at midnight AEST on the 15 of April, 2026
Documents and Notices
Meeting minutes for the Federation Meeting held 18 May 2025
pdf (245 KB) pdf Federation Meeting Minutes 18 May 2025(245 KB)
Download the formal notification of the Hybrid Meeting, the brochure has complete information for Club Secretaries, links to registration forms, and notices.
Annual Reports
Call for Federation Positions
The Federation calls for nominations for unfilled positions. Nominations will remain open until the final call from the floor at the Federation Meeting on the 1st May 2026.
To review the Roles and Responsibilities for each Federation position, these can be downloaded from the Federation website downnloads area, you will need to be logged into the website to view these documents. - https://www.siseap.org/
This is the link for the Federation Position Elections - https://www.siseap.org/
Nominees will need to complete the CV for each positions and have the nomination form signed by their club and seconded by another club.
Nomination forms, CV, and portrait image of yourself will need to be emailed to federation secretary federationsecretary@siseap.org, or brought to the Federation meeting and handed in when called for.
Complete this nomination form for elected positions, note the form will need to be moved by your club and seconded by another club.
Return this nomination form along with the CV position application and a portrait image of yourself.
Complete this nomination form for Appointed Positions. This nomination form will need to accompamy the CV for the position, along with a portrait image of yourself.
Follow this link to review and download the Roles and Responsibilities for the position you are considering nominating for.
Follow this link to download the CV for the Federation Position you are considering nominating for.
document CV Template to be completed for the position nominating for(137 KB)
For information and registrations for the 2026 Conference, please click on the image below to take you to the Conference website:
